Last Updated: August 2026

One of the most common questions property owners and tenants ask is:

“Can we complete a registered rent agreement if the owner and tenant are staying in different cities?”

This situation is increasingly common. A property owner may live in Bangalore while the rented flat is in Pune. The tenant may be working in Mumbai while the owner lives in Delhi. In some cases, the owner may even be outside India.

The good news is that being in different locations does not necessarily mean both parties need to travel to the rented property just to start the rent agreement process.

With proper documentation and biometric coordination, ERENTAGREEMENT can assist owners and tenants with Maharashtra Registered Rent Agreement services even when the parties are staying at different locations.

Owner and Tenant Are in Different Cities – Is a Rent Agreement Possible?

Yes, depending on the locations involved and the applicable registration process, the owner and tenant may be able to complete the required formalities from separate locations.

For example:

Property: Pune
Owner: Mumbai
Tenant: Pune

Or:

Property: Mumbai
Owner: Bangalore
Tenant: Mumbai

Or:

Property: Thane
Owner: Delhi
Tenant: Pune

Instead of asking one party to travel several hundred kilometres solely for biometric formalities, separate biometric visits can be coordinated where the service and applicable registration process permit.

How Does the Process Work?

The process can generally be divided into a few simple stages.

Step 1 – Submit Rent Agreement Details Online

The owner or tenant provides the information required for preparing the agreement.

This normally includes:

• Owner details
• Tenant details
• Property details
• Monthly rent
• Security deposit
• Agreement tenure
• Agreement commencement date
• Witness details
• Additional terms and conditions

You do not need both parties physically present merely to provide these details.

Step 2 – Calculate Government and Service Charges

Rent agreement charges depend on factors such as:

• Monthly rent
• Security deposit
• Agreement tenure
• Property location
• Number/location of biometric visits
• Additional services selected

You can use the ERENTAGREEMENT online fee calculator to estimate the applicable charges before proceeding.

This allows both parties to understand the approximate cost before biometric appointments are scheduled.

Step 3 – Submit Required Documents

Documents commonly required may include:

Property Owner

• Aadhaar Card
• PAN Card
• Property ownership/supporting document

Tenant

• Aadhaar Card
• PAN Card

Witnesses

Relevant identity details/documents may also be required for the witnesses involved in the registration process.

Additional documents can be necessary where:

• A company is the owner
• A company is the tenant
• Power of Attorney is involved
• There are multiple owners
• The property is commercially used
• An owner resides outside India

Document requirements can vary depending on the transaction.

Step 4 – Prepare and Review the Rent Agreement Draft

This is one of the most important stages.

Before biometric verification, both parties should review the complete agreement.

Pay particular attention to:

Monthly Rent

Check that the correct rent amount has been mentioned.

Security Deposit

Confirm the deposit amount and conditions for refund.

Agreement Period

Check the agreement commencement and expiry dates carefully.

Notice Period

The agreement should clearly mention how much notice must be given when either party wants to terminate the arrangement.

Lock-In Period

If the parties have mutually agreed to a lock-in period, ensure the clause accurately reflects their understanding.

Rent Escalation

If rent will increase after a specific period, the percentage and effective date should be clearly stated.

Maintenance

Mention whether society maintenance or other charges will be paid by the owner or tenant.

Electricity and Utilities

Responsibility for electricity, gas, water and other utility charges should be clear.

Deposit Deduction

The agreement may specify permissible deductions for unpaid rent, outstanding utility charges, damages or other mutually agreed liabilities.

Never proceed with biometric verification without properly reviewing the agreement draft.

Step 5 – Schedule Biometric Visits

This is where separate-location service becomes particularly useful.

Suppose:

Owner: Viman Nagar, Pune
Tenant: Andheri, Mumbai

Instead of asking the tenant to travel to Pune, biometric appointments may be coordinated separately at the supported locations.

The precise process and availability depend on the applicable registration requirements and service coverage.

Example: Owner in Pune, Tenant in Mumbai

Consider the following situation:

Property Location: Kharadi, Pune
Owner Location: Baner, Pune
Tenant Location: Andheri East, Mumbai

The process can be coordinated as follows:

1. Agreement details are submitted online.
2. Documents are checked.
3. Agreement draft is prepared.
4. Owner and tenant review the draft.
5. Applicable government charges are completed.
6. Owner biometric is coordinated in Pune.
7. Tenant biometric is coordinated in Mumbai.
8. Remaining registration formalities are processed.
9. Registered agreement is provided after completion by the concerned registration authority.

The parties therefore do not necessarily have to meet each other physically just for the rent agreement process.

What If the Owner Is Outside Maharashtra?

This is another common situation.

For example:

Property: Pune
Owner: Bangalore
Tenant: Pune

Or:

Property: Mumbai
Owner: Hyderabad
Tenant: Mumbai

ERENTAGREEMENT provides assistance for biometric coordination in multiple locations across India, subject to serviceability and the applicable registration process.

Additional visit/service charges may apply depending on the location.

What If the Owner Is Outside India?

Many NRIs own properties in:

• Pune
• Mumbai
• Thane
• Navi Mumbai
• PCMC
• Nagpur
• Nashik

while residing in countries such as:

• USA
• Canada
• United Kingdom
• UAE
• Singapore
• European countries
• Kuwait
• Other overseas locations

The process for an owner outside India can require additional arrangements compared with a regular local biometric visit.

Customers should therefore discuss their exact situation before preparing the agreement.

ERENTAGREEMENT can guide customers regarding available options based on the current process, location and documentation requirements.

Do Owner and Tenant Need to Be Together During Biometric?

In eligible cases where separate-location biometric coordination is available, the parties do not necessarily need to be physically together at one location.

This is particularly useful when:

• Owner and tenant live in different cities
• Property owner has relocated
• Tenant works in another city
• Owner is a senior citizen
• Parties have different work schedules
• Owner has multiple rental properties
• Corporate tenants are involved

The exact arrangement should always be confirmed before appointments are booked.

What If Owner and Tenant Are Both in Pune but at Different Addresses?

This is much easier to coordinate.

For example:

Owner: Baner
Tenant: Kharadi

Or:

Owner: Viman Nagar
Tenant: Wakad

Or:

Owner: Hadapsar
Tenant: Pimple Saudagar

Doorstep biometric appointments can be arranged according to the required number of visits and service availability.

Customers should provide the correct biometric addresses while placing the request.

Different Locations May Mean Additional Visit Charges

The standard service package may include a specific number of doorstep visits.

If:

• Owner and tenant require separate visits
• Parties are in different cities
• Additional biometric visits are required
• Service is required outside the regular service area

additional visit/service charges may apply.

It is therefore better to calculate the complete quotation before scheduling the appointments.

Why Separate-Location Biometric Is Useful for Property Owners

Consider a landlord who owns three flats in Pune but currently stays in Bangalore.

Without remote/separate-location coordination, the owner might otherwise need to travel whenever a new tenant enters the property.

That creates:

Flight/train expense + local transport + leave from work + accommodation + time

A properly coordinated rent agreement process can make managing rental property considerably easier.

Useful for Corporate Tenants Too

Companies frequently arrange rental accommodation for:

• Employees
• Senior executives
• Consultants
• Relocated employees
• Project teams

In these situations, the property owner, company representative and occupant may not always be available at the same location.

A professionally coordinated process can therefore be particularly useful for corporate rental transactions.

Do Not Finalize the Agreement Only on WhatsApp Discussions

Another common mistake is assuming that terms discussed verbally or through messages will automatically appear in the final agreement.

Before registration, check whether all important terms have actually been incorporated into the draft.

For example:

Owner says: “Deposit will be returned within 7 days.”

But if the agreement says nothing about the timeframe, this may create disagreement later.

Likewise:

Tenant says: “We agreed to one month's notice.”

Check that the final document actually contains the agreed notice provision.

The written agreement should correctly reflect the understanding between the parties.

Verify Documents Before Paying Large Amounts

Renting a property often involves significant payments such as:

• Token amount
• Security deposit
• Advance rent
• Brokerage

Both parties should exercise reasonable care before transferring large amounts.

Property owners may wish to verify relevant tenant information, while tenants should independently satisfy themselves regarding the property owner and payment details before making substantial payments.

ERENTAGREEMENT also provides access to document verification services through verification.lexaltis.com.

Common Scenarios We Handle

Owner in Mumbai + Tenant in Pune

Separate-location coordination may be available.

Owner in Delhi + Property in Pune

Outstation biometric assistance may be considered depending on the location and applicable process.

Owner in Bangalore + Property in Mumbai

Separate-location assistance may be available subject to serviceability.

Owner Abroad + Tenant in Maharashtra

Additional overseas/remote arrangements may be required.

Both Parties in Same City but Different Areas

Separate doorstep appointments can be scheduled where applicable.

Corporate Tenant

Additional company documentation and authorization may be required.

Frequently Asked Questions

Can the owner do biometric in Mumbai if the property is in Pune?

Depending on the applicable registration process and service availability, biometric coordination may be possible from a different supported location. Confirm the arrangement before booking.

Can the tenant complete biometric outside Maharashtra?

Outstation biometric options may be available depending on the city, applicable process and service coverage.

Does the property owner have to visit the rented flat for biometric?

Not necessarily. A biometric appointment may be coordinated at another supported address depending on the case.

Can both parties choose different appointment dates?

Where separate visits are applicable, appointment coordination may be possible according to availability and registration requirements.

Can the entire rent agreement be completed online?

Agreement information, documents, fee calculation and draft coordination can largely be handled remotely. Biometric/identity verification and registration requirements still have to be completed according to the applicable process.

Can an NRI owner complete a Maharashtra rent agreement?

NRI and overseas-owner cases can be handled depending on the circumstances, documentation and current registration procedure. Such cases should be checked individually before proceeding.

Is there an extra charge for separate biometric visits?

Additional visit/service charges may apply where more than the included number of visits or outstation service is required.

Rent Agreement Service in Pune, Mumbai and Thane

ERENTAGREEMENT provides Registered Rent Agreement assistance across multiple Maharashtra locations, including:

Pune & PCMC

Kharadi • Baner • Wakad • Hinjawadi • Viman Nagar • Hadapsar • Balewadi • Wagholi • Aundh • Kothrud • Pimple Saudagar • Kalyani Nagar • Bavdhan • Tathawade and surrounding areas.

Mumbai

Andheri • Goregaon • Malad • Kandivali • Borivali • Powai • Bandra • Ghatkopar • Chembur • Mulund and other supported Mumbai locations.

Thane

Majiwada • Ghodbunder Road • Hiranandani Estate • Kolshet Road • Manpada • Vasant Vihar • Pokhran Road • Panch Pakhadi • Wagle Estate and surrounding areas.

Serviceability and appointment charges can vary by exact location.

Start Your Rent Agreement Without Unnecessary Travel

An owner living in one city and a tenant living in another should not automatically mean that somebody has to travel simply to begin the rent agreement process.

With proper planning, document preparation and biometric coordination, many such cases can be handled much more conveniently.

With ERENTAGREEMENT you can:

Calculate Fees → Submit Details → Review Draft → Schedule Biometric → Complete Registration

Visit erentagreement.com to calculate your agreement charges and check biometric availability for your locations.

Description:
Owner and tenant staying in different cities? Learn how Maharashtra registered rent agreement, doorstep biometric and separate-location appointments can be coordinated.

Primary Keyword:
Rent Agreement Owner Tenant Different City

Secondary Keywords:
Different Location Biometric Rent Agreement
Rent Agreement Biometric Different City
Owner Outside Maharashtra Rent Agreement
Pune Mumbai Rent Agreement Biometric
Outstation Rent Agreement Maharashtra
NRI Rent Agreement Maharashtra
Doorstep Biometric Rent Agreement
Owner and tenant in different cities? Calculate your rent agreement fees and check doorstep biometric availability at erentagreement.com.